Transition Management Plan

Summary of Management Plan for Transition of Mental Health Services from Josephine County to Options

1.   Develop a vision and a plan for how Options will manage the transition of the mental health system.

Major areas for planning and change include:
1. Internal organizational systems
2. Organizational structure
3. Program and office space/buildings
4. Equipment and information technology
5. Human communication systems
6. Relationships and contracting with community
   partners and governmental agencies
7. Organizational values and culture
8. Continuum of excellent services
9. Employee transfer issues



2.   Communicate the above initial plans to key stakeholders and get their input.

1. Josephine County Mental Health management team
2. Josephine County Mental Health staff
3. Options staff
4. Options Board of Directors
5. Consumers and their families
6. Community partners and contractors
7. Mental health advisory boards
8. The public at large
9. Policy and decision makers



3.   Vital Role of Communication.

All stakeholders will receive ongoing communication regarding the status of the transition.

4.   Roles.

During the Transition process we have identified several working groups that are leading various aspects of the transfer of mental health services from Josephine County to Options:

Transitions Team

• Create system project plan with timeline
• Carry out project plan and vision
• Coordinate task sub-groups

Members: Jim Bryson, Karla McCafferty, Kim Miller, Joe Adair, Jeff Krolick, Merna Peterson, Jason Margulis, Sue Taylor, Joe Serres

Task Groups

• Several small groups plan, lead and implement in specific task areas (will post list when complete).

Executive Team

• "High level" administrative decision-making; legal issues; budget negotiations.
• Policy leadership and development.
• Link to other policy makers and funders, Options Board of Directors, sub-contractors.

Members: Joe Adair, Karla McCafferty, Leslee O'Brien, Kim Miller, Jeff Krolick

***Charlene Phipps, M.S., Learning Groups for Innovative Organizations and Communities is facilitating the transition process.

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